6-3 Sworn Supervision and Notifications

Policy Type: Local

Responsible Office: Chief of Police, Virginia Commonwealth University Police Department

Initial Policy Approved: 7/20/2014

Current Revision Approved: 7/20/2014



The purpose of this directive is to outline the daily responsibilities and duties of sworn supervision and to establish the notification processes for routine and emergency incidents other serious and unusual occurrences. All responsibilities, procedures and notifications shall be aligned with VCUPD Written Directives as this is not intended to serve as an all-encompassing guide to all duties and responsibilities associated with every routine and emergency incident or other serious and unusual occurrence. Rather, this guide addresses the daily operations and notification that shall occur regularly.


Accountability Statement

All employees are expected to fully comply with the guidelines and timelines set forth in this written directive. Failure to comply will result in appropriate corrective action. Responsibility rests with the division commander to ensure that any policy violations are investigated and appropriate training, counseling and/or disciplinary action is initiated.


Patrol Shift Commander and Supervisor Authority and Responsibility

  1. The patrol shift commander is the police lieutenant who has the authority to take all necessary action consistent with departmental directives, and university rules and regulations to ensure proper performance of subordinates.
  2. The Lieutenant shall be under the direct supervision of the Captain of Patrol Operations.
  3. The Lieutenant shall assume all the authority, duties, and responsibilities of this rank, and charged with exacting the proper performance of police duties from the members and employees of the department under, and/or subject to the lieutenant's supervision.
  4. The patrol shift supervisor is the police sergeant, and shall have the authority to take all necessary action consistent with departmental directives, and university rules and regulations to ensure proper performance of subordinates.
  5. The Sergeant shall be under the direct supervision of the Shift Commander.
  6. The Sergeant shall assume all the authority, duties, and responsibilities of this rank, and charged with exacting the proper performance of police duties from the members and employees of the department under, and/or subject to the sergeant’s supervision.
  7. The Patrol Shift Commander and Supervisor are responsible for the appearance, activities, and behavior of the officers directly under their command, and of those who, because of shift overlap, come to be under the command.
  8. The Patrol Shift Commander and Supervisor will be the immediate supervisors of all officers assigned to the shift, and all directives will be channeled through it. The Shift Commander and Supervisor will also exercise supervision over any member of a lower rank, who demonstrates a need for immediate supervisory action, whether or not that person is assigned to the Division.
  9. It will be the on-going responsibility of the Shift Commander to ensure proper discipline and training of the officers. The Shift Commander shall use inspections, evaluations, enforcement of rules and regulations, and counseling as tools to aid in the proper training and discipline of the subordinates.
  10. The Shift Commander or Supervisor shall, at roll calls, make a careful inspection of the members under supervision to determine that they are properly uniformed, equipped, and fit for duty.
  11. The Shift Commander and Supervisor shall constantly monitor and follow up the activities of the officers under stated supervision.
    1. The Shift Commander or Supervisor shall determine whether the police duties, services to the public, orders, and instructions are promptly, efficiently, and effectively performed.
    2. The Shift Commander or Supervisor shall, at frequent and irregular times, interview complainants and see that their complaints have been given proper attention and observe the complainant's reaction to the assigned officer in the handling of the incident or occurrence. Upon the Shift Commander or Supervisor’s discovery of any mishandling of a complaint by a subordinate, the Shift Commander or Supervisor shall first discuss the matter with the officer so as to prevent a reoccurrence, then report in writing to the Captain of Patrol Operations the circumstances surrounding the incident and the corrective action taken by same.
  12. The Shift Commander or Supervisor shall, as often as possible, determine by physical inspection that beats are properly manned. If an officer is absent from the assigned beat, the Shift Commander or Supervisor shall make diligent investigation into the cause, and promptly take corrective action.
  13. The Shift Commander and Supervisor shall faithfully patrol the university in order to determine whether each officer is at their proper place of duty and to aid in the enforcement of such duties.
  14. The Shift Commander shall keep members under their command informed of departmental policies and goals.
  15. The Shift Commander and Supervisor shall give all necessary aid and assistance to subordinates in the preparation of their cases and investigations and, when in doubt as to the status of the case, consult with the proper authorities or a superior officer.
  16. The Shift Commander shall be accountable for the proper preparation of cases by officers under direct command. The Shift Commander shall be responsible for the welfare of the officers in direct command, and will take all necessary action to assure their safety.
  17. When the Commander and the Supervisor are both on duty, one or the other will be on the street during shift change, when possible.
  18. Each Shift Commander will keep a current list of phone numbers and addresses of all division members for use in emergencies.


Field Supervision

  1. The Shift Commander or Supervisor shall assume supervision of the field operations of the Patrol Division and is responsible for ensuring that police operations conducted by officers are carried out promptly, effectively, and in accordance with department policy and Pursuant to these duties, the Shift Commander and Supervisor will keep informed of all unusual cases and conditions, including all serious felony crimes committed during Shift Commander or Supervisor’s tour of duty.
  2. The Shift Commander or Supervisor shall direct and supervise proper action of officers in all cases involving a serious felony or unusual It shall be the Shift Commander and Supervisor’s responsibility for effecting adherence by the subordinates to all departmental directives, policies and procedures for the efficient and effective performance of duty.
  3. The Shift Commander or Supervisor is responsible for competent presentation of all read- off material, including special orders for the day, necessary changes in assignment, training programs for roll call/read-off, officers' absences, and other deviations from routine
  4. The Shift Supervisor shall inform the Shift Commander of all special incidents occurring during the tour of The Shift Supervisor shall seek the advice of the Commander when situations arise that present special or unusual problems that the Shift Supervisor does not feel fully competent to handle.
  5. The Shift Commander shall inform the Captain of Patrol Operations of all special incidents occurring during the tour of The Shift Commander shall seek the advice of the Captain when situations arise that present special or unusual problems that the Shift Commander does not feel fully competent to handle.
  6. A shift commander or supervisor’s presence at a crime or incident scene for the purpose of assuming command is mandatory under the following circumstances:
    1. A superior officer directs a supervisor to respond to a crime or incident scene
    2. A subordinate officer requests the presence of a supervisor
    3. It has been determined by a superior or subordinate officer that one of the following crimes or incidents has or may occur:
      1. Any death
      2. Traffic accidents involving an officer, serious injury, or significant damage to state- owned property
      3. Abduction
      4. Hostage/barricaded subjects
      5. Bomb threats, explosive devices or other hazardous materials scenes
      6. Crowds involved in civil disorder
      7. Missing children
      8. Felony child/spouse abuse
      9. Dependency cases which require the taking of a child into protective custody
      10. Sexual assault of any nature
      11. Major felony
      12. Injury to officers
      13. Police-involved shootings


Patrol Read-Off and Roll-Call Meetings

  1. Read off shall be conducted by the Shift Commander or Supervisor each day prior to officers assuming their assigned As such, these are considered official and mandatory meetings. Officers are expected to be on time, and ready to go on patrol immediately thereafter. Officers will not leave read-off until officially relieved by the Shift Commander or Supervisor on-duty.
  2. There are four (4) basic purposes these meetings serve:
    1. Briefing of officers with information regarding daily patrol activity, with particular attention given to unusual situations and status changes of pertinent data,
    2. Notifying officers of changes in assignments/schedules,
    3. Notifying officer of changes in new directives, procedures, or orders, and
    4. Inspection of officers for readiness/fitness to assume patrol.
  3. Supervisors from other departmental divisions and investigators are encouraged to attend patrol read-off for the purpose of information-sharing.
  4. Patrol-wide roll call meetings are mandatory and occur periodically upon a need that arises.
    1. Roll call meetings are announced in advance.
    2. Officers with conflicting personal schedules shall notify their supervisor in advance of the meeting to obtain an excused absence along with any necessary information that they will miss.


Reporting and Communications Responsibility

  1. The Shift Commander shall, through formal and informal means, establish and maintain open channels of communication between the Shift Commander, the subordinates, immediate supervisor, and other departmental components.
  2. It will be the responsibility of the Shift Commander or Supervisor to notify the Captains of Patrol Operations and Support Services of any incident of major crime as soon as possible.
  3. The Shift Commander or Supervisor will keep in close contact with Dispatch to determine if there are any matters, which require attention.
    1. The Shift Commander and Supervisor shall, at all times, notify Dispatch of the intention, location, and reason for being out of service before such an absence is made.
    2. The Shift Commander or Supervisor shall, upon arriving at the scene of any emergency, incident, or occurrence, ensure that all necessary information is given to the Communications dispatcher.


Morale and Welfare

  1. The Shift Commander and Supervisor shall strive to create an atmosphere of high morale among the members of the shift.
  2. The Shift Commander shall open channels of communication, both up and down the chain- of-command, to ensure the adequate flow of information.
  3. The Shift Commander shall give full attention to the personal and professional problems of the shift members.
  4. The Shift Commander shall settle complaints generated from outside the shift as expeditiously as possible.
  5. The Shift Commander shall be consistent in all orders and expectations given, and treat each officer equally and with fairness.


Information Sharing

  1. The Police Shared Drive and Google Drive provide access to various work plans, initiatives, daily activity logs, schedules and all other manner of VCU Police The list below contains the most commonly used items.
  2. Daily Activity Log – The daily activity log must be completed each day by the on duty patrol Day Shift is responsible for creating the initial file for the Daily Activity Log while Night Shift is responsible for finalizing and disseminating it. The Daily Activity Log is used to track the following information: Shift Activities, Manpower, Vehicle Assignments, Call Log, Visibility Assignments, Special Assignments, Deterrent Vehicles, Club Activity, Special Events and any other Pass-on information pertinent to the daily operations.
  3. Daily Line Up – The daily line-up must be submitted to The line-up needs to contain officer names, unit number, beat assignment, and assigned vehicle, if applicable.
  4. Shift Statistics – Each shift is responsible for tracking their own enforcement data. This must be updated daily with the new Traffic Summonses, Arrests and Field Interviews.
  5. Officer Contact Information – Each shift is responsible for tracking the contact information of the officers on their shift. This list should contain the following information: Officer Name, DOB, Address, Social Security number, Phone Numbers, and V#. This list should be updated every time there is a change in the aforementioned information.
  6. Schedules: This folder contains digital copies of the weekly and monthly schedule for each shift.
  7. Weekly Inspections: Supervisors are required to complete an inspection sheet each week for the following: Officer Uniforms, Officer Weapons, and Shift Assigned Vehicles.
  8. Weekly Report: The weekly report for each shift must be completed every Wednesday for dissemination to the Captain of Patrol and the Shift Commanders for the shift.


Daily Responsibilities

  1. Report Times – The shift supervisor shall report two hours before the beginning of their respective This will ensure that proper preparations can be made for the daily assignments. This will also create an overlap between shift commanders to ensure that there is a smooth transition in command.
  2. Pass-On – When reporting to duty, or leaving duty, supervisor shall be sure that the following information is relayed from the supervisor leaving to the supervisor signing on:
    1. Manpower
    2. Vehicle Locations / Assignments
    3. Special Assignments
    4. Call-outs
    5. Any other pertinent or pending situations that may be transferred to the oncoming supervisor
  3. Time Sheet / Manpower – Supervisors shall ensure that the time sheet is complete and If there is any change to the schedule it is the on-duty supervisor’s responsibility to ensure that the time sheet is accurate. If there is a mistake on the time sheet it could cause an officer to lose leave time or money.
  4. Subpoenas / Subpoena Log Book / Phone Messages –Subpoenas and phone messages are located in Dispatch and should be retrieved at the beginning of each supervisor’s The subpoenas will be disseminated in read off. After an officer receives the subpoena, the supervisor will note the same in the Subpoena Log Google Spreadsheet. If the officer is not scheduled to work, then the subpoena will be stored in the subpoena box in the Sergeant’s Office.
  5. Read-Off – Read-off is to be held at the beginning of each shift’s report In this meeting the supervisor shall make sure that all units are present at work and on time. Each unit must be provided with their daily assignments. Vehicles will be assigned as needed. The previous shift’s call log will be reviewed with the oncoming units. You should also solicit ideas or concerns from the units in each read-off. Keep in mind that read-off should be informative and brief as possible to relieve the previous shift on time to reduce overtime.
  6. Call Outs – If an officer calls out sick, a supervisor shall be sure to write it on the board, email the same information to the affected command staff, and pass the information on to the relief supervisor.
  7. Footage Review and Requests – Supervisors are responsible for reviewing camera footage when an incident occurs, where footage can be If an outside agency requests footage, then they must be referred to the Investigations sergeant.
  8. Hospital 10-99 Patient List – This list contains all wanted patients in the When made aware of a wanted patient at the VCU Medical Center, supervisors shall use the following steps:
    1. Dispatch will send two officers to the patient’s current
    2. The officers will obtain all pertinent information on the patient including: Name, Date of Birth, Social Security Number, Floor Number, Room Number and Trauma Name (if applicable).
    3. The officer will run the patient’s information through NCIC / VCIN to confirm that a warrant is on file.
    4. Once the officer has established that a warrant is on file they will advise the Charge Nurse for the patient’s treatment area. They will request that the patient’s chart be flagged to notify VCU Police before the patient is discharged.
    5. Sometimes hospital staff will not accommodate this request due to misunderstanding Patient Confidentiality Laws. In the even that this happens, the supervisor shall contact the Clinical Administrator or Risk Management to have the chart flagged.
    6. Once the chart has been flagged the supervisor shall send a teletype to the agency that has the warrants on file. Dispatch has a template for use.
    7. Add the patient’s information to the 10-99 spreadsheet in the Patrol Shared Drive.
    8. Once the agency with the warrants sends a teletype response, the name of the commander that received the teletype should be added.
    9. Ensure that the E2 unit checks on the wanted patients during their tour to ensure that the wanted subject is still a patient.
    10. Unless it is a City of Richmond warrant, officers will not serve the warrant on the Instead the officer will notify the jurisdiction to inform them of the patient’s discharge. If the agency agrees to come get the person or meet officers at a specific location, the officers will detain the patient for that jurisdiction.


Daily Activity Log

  1. The folder can be accessed in the Police Shared Drive.
    1. Supervisors on Day Shift will need to start a new save file in the Daily Activity Log folder in the following format: Daily Activity Log – Date (Month, Day, and Year).
    2. Supervisors on Evening Shift will begin the Daily Assignment section at the end of Day Shift’s call log.
    3. Supervisors on Midnight Shift will begin the Daily Assignment section at the end of Evening Shift’s call log.
  2. At the conclusion of Midnight Shift’s tour the Daily Activity Log must be sent to the notification list CP_Daily Activity Log. When completing the Daily Activity Log, the following sections must be completed each day:
    1. Deterrent Vehicles – Each shift every extra vehicle is to be strategically parked at a specific problem area to increase visibility. The vehicles used as deterrents must be listed on the Daily Activity Log by Vehicle Number and Location. The deterrent vehicles must be moved EVERY shift to ensure maximum visibility.
    2. VCU Calendar and Local Events – Any special events need to be noted in this section. If Police OT units are assigned this needs to be noted as well (ex: Siegel Center – Basketball Game – OT Units Assigned)
    3. ER Clinical Coordinator – The ER unit is responsible for checking in with the on duty Clinical Coordinator. The unit must also provide the name of the CC to the supervisor for this section of the Daily Activity Log.
    4. Unit Assignment – This section is a complete list of each unit assigned to the shift that day. This section will include the Unit Number, Name, Payroll Number, Vehicle#/Bike, and their beat area. Example: 812 – Abbate #1940 – Vehicle: BIKE – BEAT AREA 2
    5. Read-Off Review Items – This section is a list of all current assignments and pertinent information. This list includes items such as Fire Watches, Assignments Due (ex: Sexual Harassment Training), and Special Assignments (ex: Monroe Park Restroom Assignment).
    6. Call Log – This section is used to keep track of the higher priority calls handled by each shift. Calls that meet the following criteria must be added to the list: recurring problems (such as a problematic patient in the hospital, all arrests, all field interviews, all criminal calls for service and all reports taken. The calls should be entered using the following format: Time – Address (Common Location in Parenthesis) – Call Type – Brief Summary to include the units that responded for the call for service. Report Number (if applicable) and campus location. This information is accessed from the CAD.



  1. Calling the On-Call Captain
    1. There are many situations that require supervisors to call the on-call captain. While no list can cover all potential situations that would require the on-call captain to be notified some examples would be:
      1. Severe crimes on campus (Clery Crimes)
      2. Incidents involving a student athlete
      3. Deaths of a student/employee
      4. Severe officer injuries
      5. Any situation that may significantly impact VCU/VCUHS operations
    2. The on-call captain list is on the Patrol Shared Drive and in the Sergeant’s Office.
  2. Calling the On-Call Investigator
    1. The on duty patrol commander shall decide if the on-call Investigator should be notified of an incident. They may also be contacted for assistance or advice.
    2. If an on-call detective is required to assist with a criminal Investigation the on-duty supervisor may request them to do so.
    3. The on-call list is on the Patrol Shared Drive and in the Sergeant’s Office.
  3. Clery Crimes
    1. There are seven crimes that require immediate timely notification to the community. These crimes are:
      1. Murder
      2. Sexual Assault / Rape
      3. Robbery
      4. Aggravated Assault
      5. B & E / Burglary
      6. Arson
      7. Theft of a Motor Vehicle
    2. Upon an incident involving a possible Clery Crime, the following steps shall be followed:
      1. Gather all pertinent information as quickly as possible.
      2. Determine if the incident meets the criteria to activate the Alert System
      3. Call the on-call captain
      4. Call the Assistant Chief
      5. Ensure that a supervisor responds to the scene of the incident
      6. Provide updates to the on-call captain and the Assistant Chief
  4. Written Notifications
    1. There are several situations that require an email notification to be sent to preselected personnel. This policy cannot list every situation that requires a written notification, but it will give the list of situations that always require a written notification.
    2. If supervisors are unsure whether or not to send a notification, they should go ahead and send it to be sure that information is passed on.
    3. The following list shall be utilized in determining the applicable group:
      1. CP_MPC_Incident – Notifications to University Administration
      2. CP_VCUHS_Incident – Notifications to Hospital Administration
      3. CP_Officer_Injury – Police Administration only
      4. CP_Computer_Theft – University Administration and IT
      5. CP_Daily_Activity_Log – The group that receives the Daily Activity Log
      6. CP_Inclement_Weather – The group that receives the inclement weather updates
      7. Risk Management Group
    4. The email system has been set up to maintain the aforementioned groups. Simply type the full group name into the “To” line. Notifications can be sent to more than one group.
    5. All notification subject lines should fit the following format:
      1. Secure – On/Off Campus – type of incident – Date the Incident Occurred (i.e: Secure – On Campus Staff Assault – 1/27/14)
  5. Specific Mandatory Written Notification Incidents – The matrix in Appendix A lists incidents that may require a written notification. Each section provides a template for information specific to that incident. Each notification should include basic information of the incident, attempt to answer questions that might be asked regarding the event, a summary, and actions that were taken by VCUPD completed in a Microsoft Word utilizing the templates shown and attached it to an email to the appropriate notification group.


Medical Examiner Notifications

  1. It is the duty of the officer assigned the call and investigating the death of a human being to immediately notify the on-duty Patrol Shift Commander or Supervisor. The Shift Commander or Supervisor shall notify the Captains of Patrol and Support Services. The Support Services Captain shall then either respond, or have the on-call Investigator respond to assume control of the scene, and the investigation. The Support Services Captain shall direct Dispatch to have the State Medical Examiner notified. This shall be done when a person has died:
    1. Of criminal violence
    2. By accident,
    3. By suicide,
    4. Suddenly, when in apparent good health,
    5. Unattended by a practicing physician or other recognized practitioner,
    6. In police custody,
    7. In any suspicious or unusual circumstance,
    8. By criminal abortion,
    9. By poison,
    10. Through disease, injury, or toxic agent resulting from employment,
    11. Through disease constituting a threat to public health,
    12. In another state and the body is brought into this jurisdiction without proper medical certification
    13. Should any suspicious circumstances raise a question as to the death; the body will be referred to the Medical Examiner, regardless of the attending physician.


Homicides and Suspicious Deaths

  1. As stated above the responding investigator shall contact the Medical This may require the assistance from another officer to stand by the scene.
  2. As much of the following information as possible should be ascertained prior to calling the Medical Examiner's Officer:
    1. Name, age, race, sex, date of birth, Social Security Number, home address, and telephone number of the deceased,
    2. Name and telephone number of local physician,
    3. Whether local physician will sign death certificate,
    4. Location where body was found, position of body, medication found at scene, condition of medication, suicide note(s), etc.,
    5. Name, address and telephone number of individual discovering the body, and reason said individual was at the scene,
    6. Name, address and telephone number of individual last known to have seen the deceased alive,
    7. Whether deceased had any medical complaints,
    8. Names of rescue paramedics at scene,
    9. When was deceased pronounced dead, and
    10. Name, relationship, address and telephone number of next of kin.


Notification of Next of Kin

  1. This directive outlines procedures to ensure notification of next of kin of deceased, seriously injured, or seriously ill
  2. The VCUPD has a moral responsibility to ensure that every effort is made to locate and notify the next of kin of deceased, seriously injured or seriously ill persons, and that the notification is performed promptly and in a considerate This responsibility extends not only to incidents investigated by the VCUPD, but also to requests within VCUPD jurisdiction from other agencies.
  3. Whenever a request to locate or notify next of kin is received by Dispatch, it will immediately be assigned to the Patrol Division. The Shift Commander or Supervisor will be notified to advise which officer will handle the If there is no patrol officer available, the Shift Commander or Supervisor will decide how the call is to be handled, and by whom. At no time, will non-sworn personnel be assigned to handle such a call.
  4. Notification in person is the preferred course of the VCUPD. Contacts via phone or another agency may also be considered due to circumstances
  5. In the event that next of kin cannot be notified, all information regarding their identity, address, telephone number, place of business, etc., should be included in the report.


Notification upon Arrest of a University Employee or Student

  1. If, in the event the VCUPD arrests an employee, for any violation of the law, except minor traffic violations, the member notified shall inform the Chief of
  2. The Chief of Police is to be informed of the following:
    1. Name, race, sex, date of birth, social security number, and address of the subject.
    2. If an employee, the department in which the subject is employed.
    3. The date, time and location of the arrest if known.
    4. The nature of the charge.
    5. The date, time and location of the court hearing.
  3. The Chief shall direct notifications to be made (i.e. HR, Dean of Student Affairs, Judicial Affairs, etc).
  4. Arresting officers will also keep the Chief apprised of the progress of employee arrest cases. The following information shall be communicated as soon as possible after court appearances:
    1. Case continuances and the reasons for the continuances.
    2. The date of the next scheduled court
    3. The final dispositions of these cases.
      1. NOTE: A synopsis of all violations of law and/or conduct violations involving students are referred to Judicial Affairs and the Dean of Student Affairs via the Daily Activity Log on a daily basis. Contacts with students who are not arrested but who are noted in a field interview or administrative report shall be listed in the Daily Activity Log for referral to Judicial Affairs and the Dean of Student Affairs for their records.


Notification of Public Service Agencies

  1. It is the responsibility of any officer who becomes aware of any dangerous situation that might interfere with the delivery of any public service, to immediately take steps to remedy the situation
  2. If the situation is upon VCU property, then the officer will have Dispatch contact the proper University department to respond and correct the problem.
  3. If the situation is upon city-owned, or private property, the officer will have Dispatch contact the RPD Division of Emergency Communications to have one of their units respond.


Clery Act Requirements

  1. Daily Crime Logs
    1. Institutions with a police or security department are required to maintain a public crime log documenting the nature, date, time, and general location of Clery-designated crimes as well as their disposition, when known.
    2. Incidents must be entered into the log within two business days.
    3. The log is accessible to the public during normal business hours; remain open for 60 days and, subsequently, made available within two business days upon request.
  2. Daily Fire Logs
    1. Institutions with on-campus housing must report fires that occur in on-campus housing.
    2. VCUPD maintains a fire log that is accessible to the public via the web that includes:
      1. Date that the fire was reported
      2. Nature, date, and time of the fire
      3. General location of the fire
  3. Annual Security Report (ASR)
    1. The Clery Act requires that the Annual Campus Security and Fire Safety Report be published by October 1 each year.
    2. This report shall document three calendar years of Clery-designated crime statistics including security policies and procedures and information on the basic rights guaranteed victims of sexual assault.
    3. The Compliance and Records Manager, in collaboration with the VCU Clery Compliance Workgroup, publish the VCU Annual Security Report (ASR) according to the requirements set forth in the Clery Act.
    4. The ASR includes information published to satisfy federal requirements for the Annual Campus Security Report and the Annual Fire Safety Report as well as other items of significance.
    5. The Clery Act requires the availability of the report to all current students and employees, and prospective students and employees must be notified of its existence and given a copy upon request.
      1. VCU complies with this requirement via the website link sent out to all current and prospective students, faculty and staff.
      2. Paper copies of the ASR are available at VCU Police Headquarters upon request.
      3. The ASR is also available for viewing via iPad anytime in the lobby at the VCUPD Headquarters building and via iPad at the VCUPD office at VCU Health.
      4. All crime statistics are provided to the U.S. Department of Education via the annual Campus Safety and Security Survey online by the October deadline.


Weekly Report

  1. Every Wednesday each Shift Commander must complete and submit a Weekly Report to the Captain of Patrol Operations.
  2. The weekly report must include the following items:
    1. Current Issues (East and West Campus)
    2. Enforcement Statistics
    3. Man-power issues
    4. Officer Injuries
    5. Significant Arrests
    6. Employee Commendations and Achievements
    7. Community Policing Activities
    8. Disciplinary Action
    9. Use of Force
    10. Complaints
    11. Training
    12. Weekly inspections
    13. Other activities


Referral to Campus Disciplinary Systems

  1. The Director of Police Operations/Assistant Chief is responsible for overseeing the process of initiating disciplinary referrals.
  2. Disciplinary referrals shall be made in response to a violation of law or university policy.
  3. Disciplinary referrals shall be forwarded to the Dean of Students, Dean of Student Affairs, and Judicial Affairs.
  4. Disciplinary referrals shall be made as soon as evidence is collected that supports a violation of law or university policy. Criminal investigations and/or proceedings shall not delay referrals. Officers/investigators shall work in tandem with university administrators regarding any referrals that are made.
  5. Referrals shall include:
    1. Student name
    2. University affiliation
    3. Major
    4. Student ID number
    5. Permanent address
    6. Local address
    7. Phone number
    8. Name/title of officer overseeing the process of initiating the disciplinary referral (per command supervision)
    9. Incident referred (Crime or violation of student code of conduct)
    10. Whether a criminal investigation will be pursued
    11. Documentation or evidence that is relevant to the referral that will not compromise a criminal investigation.


Revision History

This policy supersedes the following archived policies:

None - New Policy